The FAIRdata Forum is an open space for users (individuals, institutions, organisations) to share information and network, post queries, answers, comments pertaining to making data FAIR.

It is hosted by the Science and Technology Facility Council - UK Research and Innovation (STFC-UKRI), registered address: Polaris House, North Star Avenue, Swindon SN2 1SZ, United Kingdom

By visiting you are accepting and consenting to the practices described in this notice and related policies and the management of your personal data in relation to the use of the FAIRdata Forum. This privacy notice will be revised as required and you are encouraged to revisit the privacy notice regularly to read the latest version.

Our Privacy Notice and policy remains compliant with the wider STFC and other UK Research and Innovation Councils which can be accessed on the UKRI website.

STFC understands the importance of protecting personal information and is committed to complying with the General Data Protection Regulation (GDPR)


The STFC-UKRI acts as data controller.

The contact and FAIRdata forum administrator is:

Gabin Kayumbi

Data Science and Technology Group

Scientific Computing Department, Science and Technology Facilities Council

Rutherford Appleton Laboratory, Chilton, Didcot, OX11 0QX, UK


We adhere to Geant Data Protection and Code of Conduct as defined in its principles of attribute processing (Version 1.0 of 14 June 2013).


STFC is located in the UK and as such this privacy notice falls under the jurisdiction of the laws of England and Wales.


What information do we collect?

We collect information from you when you register on our site and gather data when you participate in the forum by reading, writing, and evaluating the content shared here.

Your e-mail address will be verified by the Fairdata-IAM (Identity and Access Management service) being used by the forum.

Information collected via the Fairdata IAM Service:

Professional email address

Employing institute

Science community affiliation, groups, roles and validity dates

Professional address and telephone number

A non-reassigned, unique personal identifier - for example, the eduPersonUniqueID, if available

your preferred unique identifier (username) and Personal Name

the date and time of access

details of actions you perform

In addition to the personal data provided by you in some instances there may be some categories of personal data that are not obtained from you personally this may include information received such as:

the Internet protocol (IP) address used to connect your computer to the Internet

your login information

browser type and version

time zone setting

device type

operating system


STFC servers collects the content of your posts, plus data about bookmarks, likes, and links you follow in order to share that data with others, through the forum. If the forum is access-restricted, or access restrictions apply to the specific post, STFC makes your activity available only to administrators.

STFC also collects data about private messages that you send through the forum. STFC makes private messages available to senders and their recipients, and also to forum administrators.

STFC stores your posts and other activity as long as your account remains open.

Unless otherwise indicated your information is processed in the UK.


What do we use your information for?

Your personal data is processed for the purpose of maintaining and managing the FAIRdata Forum.

Any of the information we collect from you may be used in one of the following ways:

To personalize your experience — your information helps us to better respond to your individual needs.

To improve our site — we continually strive to improve our site offerings based on the information and feedback we receive from you.

To improve customer service — your information helps us to more effectively respond to your customer service requests and support needs.

To send periodic emails — the email address you provide may be used to send you information, notifications that you request about changes to topics or in response to your username, respond to inquiries, and/or other requests or questions.

Account information is used to identify you on the forum and to create your profile page. Your profile page is made public and your account is publicly associated with your posts and likes.

There registration data is necessary for security and accounting purposes to uniquely and properly identify and authenticate you when creating an account for subsequently accessing UK IRIS services.


How long we retain the information for?

In principle your personal data are not retained any longer than is necessary to achieve the purpose for which they are collected.

Your registration data will be kept for as long as you remain a registered member.

Inactive users accounts (no posts) are deleted after 730 days

Email logs are deleted after 90 days

Account data is kept for as long as your account is open unless you chose to delete the account or ask for your account to be deleted. Information relating to posts will remain unless you ask for these to be erased or anonymised.


Where can I access data about me?

You can see your account data at any time by visiting your account page on the forum. Your account page also lists your posts and other activity on the forum.

How can I make choices about data collection?

You can make choices about how data about is used on the settings page for your account. When a forum uses access restrictions that vary by category, you can choose who will see your post by choosing the appropriate category.

How can I change or erase data about me?

You can change your account data at any time by visiting the profile settings page for your account. The settings for a particular forum may also allow you to close your account, on the settings page for your account. Closing your account starts a process of erasing or anonymising STFC’s records of data you provided for your account. Forum administrators can also erase and anonymize accounts.

Depending on the settings for your particular forum, you may also be able to edit, anonymize, or erase your posts. When you edit posts, STFC servers will keep all versions of your posts. Forum administrators can view old versions of posts, and optionally make them visible to other forum visitors.


Third party links

Websites of third parties have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites and advise that you go through the privacy statements of these third parties.

Cookies Policy?

The UKRI Cookie policy can be found at:

Changes to this privacy statement

STFC reserves the right to amend this privacy statement. If changes to the privacy statement are made, a new version will be posted on this page. This statement was update on 21/06/2021


Your account activity page also includes a link to download all of your activity in standard comma-separated values format